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In today’s digital age, email has become a primary means of communication, even within academic settings. As a student, it is not uncommon to need to reach out to your instructors via email, whether it be to ask a question, seek clarification on an assignment, or even request a meeting. However, communicating effectively with your instructors through emails requires a certain level of professionalism and clarity. In this guide, we will explore the essential steps and best practices for writing an email to an instructor, helping you achieve clear and concise communication while maintaining a respectful and professional tone. So, whether you are a seasoned email writer looking to refine your skills or a newcomer to this form of communication, this guide will equip you with the tools necessary to write effective emails to your instructors and foster positive relationships in your academic journey.
This article was co-written by Ashley Pritchard, MA. Ashley Pritchard is a school counselor at Delaware Valley Regional High School in Frenchtown, New Jersey. Ashley has over 3 years of school and college experience and has career counseling experience. She holds an MA in school counseling with a specialization in Mental Health from Caldwell University and is certified by the University of California as an Independent Educator.
There are 7 references cited in this article that you can view at the bottom of the page.
This article has been viewed 192,930 times.
Writing a letter to a professor requires more thought than sending an email or instant messaging with friends. Your education is the foundation for your future career, so you should engage in professional communication channels, including writing emails. When sending a test email to your instructor, you should always use your student email account and begin your letter with a polite greeting. You need to interact with them the same way you would when writing a formal business letter. Ensure brevity and pay attention to grammar!
Steps
Make a good first impression
- Syllabus may include information about course assignments, submission deadlines, class policies, and work structure.
- If your instructor just gives you a bunch of books to read, you can email about something that hasn’t been answered in the textbook.
- For example, you can write “Questions about current assignment” or “Graduate thesis”.
- If you are not sure about a lecturer’s academic title/class, you can call them “Teacher Tran Van Dung.”
- You can use a slightly more informal greeting, such as “Dear Mr. Dung,” if you and the instructor have had personal interactions.
Compose email content
- For example, if you have a question about an assignment, say right away: “I have a question about the assignment you gave us last Tuesday. Would you like us to work in groups or individually?”
- For example, don’t write, “Wonderful lesson sir… excellent!”
- Instead, write, “You gave us a very easy to understand lecture last class.”
- For example, you might want your professor to give you extra time for your dissertation. Don’t say, “My grandma just passed away. Give me more time to hand in my essay.” It’s better to say something like this, “I just had a rough week because of my grandmother’s passing. Could you give me more time to work on my essay?”
- Don’t forget to check your spelling automatically before sending an email.
Complete email
- For example, you could say, “Thanks for answering my question. See you in class.”
- If you want to meet the instructor face-to-face, you can write, “Thank you for sharing your thoughts on this matter. But if you have time, I can come to meet and discuss in more detail. , Is that Okay?”
Advice
- You should reach out to a classmate first if the purpose of the email is to ask about what you missed in the middle of the day.
This article was co-written by Ashley Pritchard, MA. Ashley Pritchard is a school counselor at Delaware Valley Regional High School in Frenchtown, New Jersey. Ashley has over 3 years of school and college experience and has career counseling experience. She holds an MA in school counseling with a specialization in Mental Health from Caldwell University and is certified by the University of California as an Independent Educator.
There are 7 references cited in this article that you can see at the bottom of the page.
This article has been viewed 192,930 times.
Writing a letter to a professor requires more thought than sending an email or instant messaging with friends. Your education is the foundation for your future career, so you should engage in professional communication channels, including writing emails. When sending a test email to your instructor, you should always use your student email account and begin your letter with a polite greeting. You need to interact with them the same way you would when writing a formal business letter. Ensure brevity and pay attention to grammar!
In conclusion, writing an email to an instructor requires careful thought and consideration. By following the guidelines mentioned in this article, it is possible to create a professional and effective email that will help establish a positive relationship with the instructor. Remember to be concise, clear, and respectful, and provide all the necessary information in a straightforward manner. State your purpose clearly, use a professional tone, and proofread your email before sending it. By applying these tips and guidelines, you can increase the chances of receiving a prompt and helpful response from your instructor, fostering a productive and successful academic experience.
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